Who we are
6K Nepal Treks Pvt. Ltd. is the data controller for annapurnacircuittrek.co.uk. We are a Nepal-registered trekking operator at Buddha Chowk, Pokhara-10, Kaski 33700, Nepal, and we market directly to trekkers in the United Kingdom.
Because we offer services to people in the UK, we handle UK residents' data in line with the UK GDPR, even though we are based outside the UK.
Data questions go to info@annapurnacircuittrek.co.uk.
What data we collect
| Enquiry form | Name, email, phone number, country, rough dates, group size, and whatever you write in the message box |
|---|---|
| WhatsApp / Viber / Signal | Your phone number and the content of your messages to us |
| Your address and correspondence | |
| Booking | Passport details, emergency contact, insurance policy number, and any medical or dietary information you choose to tell us |
| Website analytics | Aggregate, non-identifying usage data: pages viewed, approximate country, device type |
We do not ask for card details by email or WhatsApp, and you should never send them that way. Deposits are handled by our payment provider through 6knepaltreks.com; we never see or store your full card number.
Medical and dietary information is special category data. We collect it only when you volunteer it, use it solely to run your trek safely, and share it only with the guide walking with you.
Why we use your data, and our legal basis
| To answer your enquiry and send a quote | Consent: you contacted us |
|---|---|
| To arrange and run your trek | Performance of a contract |
| To obtain your trekking permits | Legal obligation under Nepali regulations |
| To keep you safe at altitude | Vital interests, and your explicit consent for medical details |
| To improve the website | Legitimate interests, using aggregate data only |
We do not use your data for automated decision-making or profiling, and we do not send marketing emails unless you ask to hear from us.
How we store your data, and for how long
- Enquiries that do not become bookings, deleted after 2 years.
- Booking records, kept for 7 years, as Nepali tax and tourism-licensing rules require.
- Passport and permit data, deleted once your permits are closed out after the trek.
- Medical information, deleted at the end of your trek.
- WhatsApp threads, kept while you are an active enquiry or client, then cleared.
Access is limited to the people who need it: the office team handling your booking and the guide leading your trek. Accounts are password-protected and devices are locked.
International transfers
Our office is in Nepal, so data you send us is processed there. Nepal is not covered by a UK adequacy decision. We rely on your explicit consent, given when you contact us about a trek in Nepal, and we apply the safeguards described in this notice: minimal collection, restricted access, and defined deletion periods.
Your rights under UK GDPR
You can ask us to:
- Access: get a copy of everything we hold about you
- Rectify: correct anything wrong
- Erase: delete your data, unless we must keep booking records for tax law
- Restrict: pause our use of it while a dispute is resolved
- Port: receive it in a portable format
- Object: to any processing based on legitimate interests
- Withdraw consent: at any time, without affecting what was lawful beforehand
Email info@annapurnacircuittrek.co.uk with "Data request" in the subject. We respond within 30 days, free of charge. We may ask you to confirm your identity first, so we do not hand your data to someone else.
If you are unhappy with how we have handled your data, you can complain to the UK Information Commissioner's Office. We would rather you came to us first.
Changes to this notice, and how to contact us
If we change this notice we update it here and change the date at the end of this notice. Material changes affecting people who have already enquired will be emailed.
Data controller: 6K Nepal Treks Pvt. Ltd., Buddha Chowk, Pokhara-10, Kaski 33700, Nepal · info@annapurnacircuittrek.co.uk · WhatsApp +977 9704551232.
See also our terms and conditions and contact page.
Last updated: July 2026.
